Your budget, versions, approvals, and actuals. All in one place. No more chasing spreadsheets across inboxes. No more explaining a number you can't find. Piper keeps everything in sync so when someone asks a question, the answer is already there.
Work It withPiper.ai Explore the benefits of Piper →| Ref | Description | Qty | Rate | Markup | Tax | Total | |||
|---|---|---|---|---|---|---|---|---|---|
| 1. AV & Production | |||||||||
| 1.01 | LED video wall & processor | 1unit | @ | $18,500 | 15% | — | = | $21,275 | |
| 1.02 | PA system & audio tech | 1unit | @ | $11,500 | 15% | — | = | $13,225 | |
| 1.03 | Production crew (day rate) | 8days | @ | $800 | 20% | — | = | $7,680 | |
| 2. Travel & Logistics | |||||||||
| 2.01 | Hotel (room nights) | 24nights | @ | $220 | — | 8.5% | = | $5,729 | |
| 2.02 | Flights (roundtrip) | 12pax | @ | $560 | — | — | = | $6,720 | |
| 2.03 | Per diem | 12pax | @ | $150 | — | — | = | $1,800 | |
| 3. Agency Fees | |||||||||
| 3.01 | Executive Producer | 5days | @ | $1,800 | — | — | = | $9,000 | |
| 3.02 | Technical Director | 5days | @ | $1,200 | — | — | = | $6,000 | |
| 3.03 | Account Manager | 5days | @ | $800 | — | — | = | $4,000 | |
| 3.04 | Creative Director | 4days | @ | $1,500 | — | — | = | $6,000 | |
| Sub-Total | $81,429 | ||||||||
| Budgeted Total | $81,429 | ||||||||
| 20% Production Fee | $16,286 | ||||||||
| 5% Contingency | $4,071 | ||||||||
| Final Total | $101,786 | ||||||||
Rate sync: All crew and vendor rates match your client rate card on file. EP, TD, and AM day rates are within approved ranges.
Version v3 saved automatically. Share a client-facing link or export to Excel — markup and contingency rows are hidden from the client view by default.
Most project management and SaaS finance tools assume a cleaner operating model than event production actually has.
Event budgets are built across dozens of sub-vendors, freelance producers, shifting scopes, compressed timelines, and clients who scrutinize every line before the real costs are fully settled. A single change in creative, venue, labor, fabrication, travel, or technical direction can ripple through the entire budget — often while the team is still pitching, contracting, or reconciling vendor numbers.
Piper is built for that reality.
It gives event teams a budgeting system designed around how agencies actually work: vendor-heavy cost structures, producer-led budgeting, client-facing revisions, approval flows, version history, and export formats that hold up under scrutiny. Not a generic project management or finance tool forced into an event workflow — a platform built specifically for the way event budgets are created, sold, revised, and delivered.
See where every project stands across your portfolio. One system, complete visibility.
Keep internal and client-facing numbers aligned. Fewer revisions, faster approvals.
Move quickly with confidence. Clean exports, clear history, and numbers you can stand behind.
"I've thought about creating an event budget platform for 2 decades. Finally you guys did it and it's incredible."
Beta user · Executive Producer
We'll walk through Piper with your actual numbers. No slides, no fluff. Just the platform doing its thing.