Winner — Most Innovative AI Application in Events · Event Technology Awards 2026 Winner — Most Innovative AI Application in Events See more →
The Platform

how event budgets
should work.

Built to save time, streamline the budgeting process, and give you clarity and control at every stage.

01 · First Draft

brief into budget in minutes.

Drop in a brief or a past budget — Piper turns it into a structured draft with categorized line items, ready to edit.

The blank page is the worst part of any new event. Piper reads your brief and generates a structured starting point. Drop in last year's file and it adapts. You're editing within minutes, not hours.

First Draft · Smart Start
TechSummit · NYC 2025
43 · Draft
AV & Production · 12$105,000
Venue & Catering · 9$179,000
Accommodation · 4$61,000
Staffing & Crew · 18$69,000
Entertainment · 3$28,000
Subtotal$442,000
Agency Fee · 15%$66,300
Contingency · 5%$22,100
Total$530,400
02 · Drop Zone

add lines and make edits any way you want.

Enter numbers and line items yourself, or drop them in from an email, a vendor estimate, or a written or verbal prompt.

No single way to get costs into a budget works for every situation. Paste, upload, type, or dictate — Piper places it in the right category and moves on.

Drop Zone · Add to AV & Production
Upload
PDF · XLS · image
Paste
Email · estimate
Speak
Verbal prompt
Type
Enter manually
Drop a vendor estimate here
03 · Muscle Memory

Piper learns how you work.

Piper holds your per-client context — markups, preferences, past structures — and surfaces it the moment you need it.

Piper retains your past budget structures, client details, and the context that makes each relationship different. When you're starting something new or want a recommendation, just ask — it pulls the right context forward.

Muscle Memory · Applying your standard setup
Beta
Agency markup · applied to all vendor categories15%
Contingency · separate line item10%
Rate card · London 2026 freelancer ratesApplied
Standard line items8 lines
CurrencyUSD
04 · House Accounts

client hubs.

Switch between clients and projects from one sidebar. Each one comes with its own saved rate cards.

House Accounts gives each client their own space — preferences, rate cards, and history that belong to them. Switch from one client to the next in a single click. Nothing bleeds across.

House Accounts · Your Clients
Acme Corp3
TechSummit2
Meridian4
Vantage1
TechSummit Rate Cards Active
Agency markup18%
PM day rate$830
Event crew rate$410
Contingency10%
05 · Client Side

streamlined feedback and approvals.

A dedicated, view-only space for clients to review, comment, and approve. No more email chains or formatting headaches.

Client Side gives your client a clean, read-only view of exactly what you want them to see. They comment in context, approve with one click, and the signed-off version is locked in Piper permanently.

Client View · View Only
TechSummit Annual Summit
Budget v2.00
AV & Production · 12 lines$105,000
Venue & Catering · 9 lines$179,000
Staffing & Crew · 18 lines$69,000
Contingency · 10%$35,300
Approve Budget · $388,300 Comment
06 · Threaded Comments

organized commenting and collaboration with your team.

Discuss any line item without leaving the budget.

Piper puts the conversation directly on the line item. Comment, reply, tag a teammate, resolve when it's handled. The full context stays with the number — forever.

Freeze to stay in sync. Lock a section — or the whole budget — so overlapping edits can't introduce errors while your team works in parallel.

Comments — AV Stage Package
Main stage LED wall — fully rigged
$23,000
Jordan P.Yesterday 3:12 PM
Can we get a second quote? StageCo came in at $19k for a similar spec last year.
Taylor R.Yesterday 4:45 PM
On it — reaching out today.
Taylor R.Today 10:22 AM
StageCo quoted $20,700. Updated the line.
Reply…
07 · Second Opinion

catch budget issues before your client does.

Get one anytime: Piper flags missing contingency, markup gaps, and scope holes.

Piper's Second Opinion runs a quiet review whenever you ask — or automatically before you send to a client. It catches the things that are easy to miss when you're moving fast.

Second Opinion — Annual Summit 2026
3 items flagged
No contingency lineMissing
Markup inconsistent — Staffing at 0%Check
Brief mentions photography — not in budgetGap
Headcount totals consistentClear
08 · Paper Trail

changes stay on the record.

Every change tracked, with live and approved states you can roll back to.

Piper logs every edit automatically — who changed it, when, and what it was before. Live versions keep moving; approved versions are locked. Roll back to any state at any time.

Paper Trail — Annual Summit 2026
v2.03 · Catering revised, headcount 380 · Today 2:34 PMLive
v2.02 · Yesterday 4:15 PM
v2.01 · Jan 15
v2.00 · Jan 14Approved
v1.01 · Jan 8Approved
09 · Bottom Line

know your margin.

Your margin, recalculated in real time with every change.

Costs shift, scope expands, headcount moves. Piper recalculates your gross margin with every edit — you always know exactly what you're working with, before the invoice goes out.

Bottom Line — Annual Summit 2026
Revenue
$414,000
Costs
$343,000
Gross Margin
17.1%
Catering, headcount 400→380+17.6%
Photography added (scope gap)−16.1%
10 · Top Line

your whole studio in one view.

Every project, client, and margin in one place. A view from the top of your whole studio.

Top Line pulls every active project into a single studio dashboard — budget totals, margin percentages, approval status, all live, all in one place.

Top Line — Studio Overview
5 active projects
Total Budget
$1.5M
Avg Margin
16.4%
Active Projects
5
Annual Summit 2026 · TechSummit$414,00017.1%Active
Winter Gala · Acme Corp$238,00019.3%Approved
Product Launch · TechSummit$116,00012.8%Active
Leadership Offsite · Meridian$62,0008.2%Active
Awards Dinner 2026 · Vantage$79,00021.0%Draft

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